Job Description

Position Title: Admin Coordinator

Coordinates in between the Project Management, Project Team and clients.

KEY ACCOUNT-ABILITIES: Description

• Preparation of Project Daily Reports and Projects Tracking report – Tracking Report
• Preparation of Site Visit Reports, Quotations and invoices to be  verified by Area Supervisor- Consolidated with the Work Scope
• Processing ARAMCO ID request and Vehicle Sticker and follow up with the clients for approval together with the required documents- Tracking Report
• Prepare all required documents by the Project Team -Primary Documentation
• Petty Cash Management – Expenditures Routine
• Prepare all corresponding email to the client – Communications
• Overall coordination with the Project Team  – Overall Performance
• Assist the employees to process HR requirements or request – ensure all issues are solved
• Track expiry of all Personal ID’s and Vehicle Stickers and make sure to renew before the expiry date.- Tracking Report
• Prepare and maintain documents required for Client Certification -Document Controlling
• Keep and maintain all Project Management documents – Document Controlling
• Preparation of Internal Handover and Receiving Statement and prepare tracking log -Tracking Report
• Petty Cash Management, EAR & BER Preparation and tracking  – Business Expenditures and tracking Report
• Prepare and follow up required access  Tracking Report

QUALIFICATIONS, EXPERIENCE, & SKILLS: 

• Qualification – any bachelor’s degree or Diploma, adequate knowledge in MS Office is a MUST
• Experience – at least five (5) years of experience on the same position

COMPETENCIES:

• Work under pressure
•  Good communication skills to multiple nationalities
• Computer Skills